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Office Manager (6 Month FTC) - Financial Services

Office Manager (6 Month FTC) - Financial Services

Posted 2 weeks ago by Hawkwood l People & Talent Recruiting on Linkedin

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Job Description: The Office Manager role is a full-time, fixed-term contract for 6 months based in London, supporting a global quantitative investment firm. The position involves managing office operations, enhancing guest experiences, and providing administrative support while fostering a positive workplace culture. The ideal candidate will thrive in a fast-paced environment and contribute to the overall efficiency and atmosphere of the office. This role is pivotal in ensuring smooth operations and a welcoming environment for both employees and visitors.

Key Responsibilities:

  • Manage the day-to-day operations of two London office locations, ensuring both spaces are well-maintained and optimised for productivity.
  • Oversee supplier coordination, deliveries, and office infrastructure, proactively identifying and resolving any operational issues.
  • Greet and host external guests, ensuring a professional and seamless experience.
  • Prepare and set up meeting rooms to a high standard.
  • Provide calendar and meeting support, including interview scheduling and diary management for team members.
  • Liaise with internal teams to support smooth execution of tasks across departments.
  • Support the planning and delivery of team socials, internal events, and cultural initiatives.
  • Be an approachable point of contact for day-to-day employee needs.

Skills Required:

  • 2-4 years experience in an administrative or office manager role in a high-performance setting.
  • Strong organisational skills with a calm, solutions-focused approach to problem solving.
  • Excellent communication skills and confidence in engaging with stakeholders at all levels.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and strong general tech fluency.
  • A team-oriented mindset with a proactive attitude and willingness to go the extra mile.
  • A warm, professional presence and a genuine enthusiasm for supporting others.

Salary (Rate): £50,000 yearly

City: London

Country: United Kingdom

Working Arrangements: on-site

IR35 Status: outside IR35

Seniority Level: Mid-Level

Industry: Other

Detailed Description From Employer:

Title : Office Manager (FTC – 6 Months)

Salary : £50,000

Location : London

Working Pattern: On-site (5 days in office)

Hawkwood is delighted to be partnering with a global quantitative investment firm, in search of an Office Manager to support their London operations. Known for their high-performing, low-ego culture, this team brings together researchers, engineers, and financial professionals to develop sophisticated trading strategies driven by advanced data science and technology.

The Role: This is a full-time, fixed-term contract (6 months) role based in the firm’s London headquarters. As Office Manager, you’ll be the face of the office and the glue that keeps everything running smoothly. From greeting high profile visitors to managing inventory and supporting internal operations, you’ll bring structure and an overall positive workplace experience. If you take pride in creating welcoming, well organised environments and thrive in fast-paced, high-trust settings, this role offers the opportunity to play a vital role at the heart of the office and team.

Key Duties:

  • Office Operations & Facilities
  • Manage the day-to-day operations of two London office locations, ensuring both spaces are well-maintained, fully stocked, and optimised for productivity
  • Oversee supplier coordination, deliveries, and office infrastructure, proactively identifying and resolving any operational issues
  • Guest & Workplace Experience
  • Greet and host external guests, from investors to interview candidates, ensuring a professional and seamless experience
  • Prepare and set up meeting rooms to a high standard, reflecting the firm’s attention to detail and operational rigour
  • Administrative Support & Coordination
  • Provide calendar and meeting support, including interview scheduling and diary management for team members
  • Liaise with internal teams to support smooth execution of tasks across departments, stepping in flexibly as needs arise
  • Culture & Community Engagement
  • Support the planning and delivery of team socials, internal events, and cultural initiatives that contribute to a positive, connected workplace
  • Be an approachable point of contact for day-to-day employee needs, supporting a collaborative and respectful culture

What can you bring to the role?

From 2-4 years experience in an administrative or office manager role in a high-performance setting, ideally from an FCA regulated background

Strong organisational skills, with a calm, solutions-focused approach to problem solving

Excellent communication skills and confidence in engaging with stakeholders at all levels

Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and strong general tech fluency

A team-oriented mindset with a proactive attitude and willingness to go the extra mile

A warm, professional presence and a genuine enthusiasm for supporting others

We recognise how challenging this current job market is for candidates, and Hawkwood are therefore striving to provide the best candidate experience we can. If you are interested in this opportunity, we kindly request that you apply via this LinkedIn advert, as opposed to sending us an email or LinkedIn direct message. We are eager to ensure that each candidate application is considered fairly, and receives a consistent experience. Unfortunately, we cannot ensure this standard if you enquire about a role via email or LinkedIn message, as it falls outside of our established processes.

Rate:

£50,000 Per year

Location:

London Area, United Kingdom

IR35 Status:

Outside

Remote Status:

Onsite

Industry:

Other

Seniority Level:

Mid-Level

Job Description: The Office Manager role is a full-time, fixed-term contract for 6 months based in London, supporting a global quantitative investment firm. The position involves managing office operations, enhancing guest experiences, and providing administrative support while fostering a positive workplace culture. The ideal candidate will thrive in a fast-paced environment and contribute to the overall efficiency and atmosphere of the office. This role is pivotal in ensuring smooth operations and a welcoming environment for both employees and visitors.

Key Responsibilities:

  • Manage the day-to-day operations of two London office locations, ensuring both spaces are well-maintained and optimised for productivity.
  • Oversee supplier coordination, deliveries, and office infrastructure, proactively identifying and resolving any operational issues.
  • Greet and host external guests, ensuring a professional and seamless experience.
  • Prepare and set up meeting rooms to a high standard.
  • Provide calendar and meeting support, including interview scheduling and diary management for team members.
  • Liaise with internal teams to support smooth execution of tasks across departments.
  • Support the planning and delivery of team socials, internal events, and cultural initiatives.
  • Be an approachable point of contact for day-to-day employee needs.

Skills Required:

  • 2-4 years experience in an administrative or office manager role in a high-performance setting.
  • Strong organisational skills with a calm, solutions-focused approach to problem solving.
  • Excellent communication skills and confidence in engaging with stakeholders at all levels.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and strong general tech fluency.
  • A team-oriented mindset with a proactive attitude and willingness to go the extra mile.
  • A warm, professional presence and a genuine enthusiasm for supporting others.

Salary (Rate): £50,000 yearly

City: London

Country: United Kingdom

Working Arrangements: on-site

IR35 Status: outside IR35

Seniority Level: Mid-Level

Industry: Other

Detailed Description From Employer:

Title : Office Manager (FTC – 6 Months)

Salary : £50,000

Location : London

Working Pattern: On-site (5 days in office)

Hawkwood is delighted to be partnering with a global quantitative investment firm, in search of an Office Manager to support their London operations. Known for their high-performing, low-ego culture, this team brings together researchers, engineers, and financial professionals to develop sophisticated trading strategies driven by advanced data science and technology.

The Role: This is a full-time, fixed-term contract (6 months) role based in the firm’s London headquarters. As Office Manager, you’ll be the face of the office and the glue that keeps everything running smoothly. From greeting high profile visitors to managing inventory and supporting internal operations, you’ll bring structure and an overall positive workplace experience. If you take pride in creating welcoming, well organised environments and thrive in fast-paced, high-trust settings, this role offers the opportunity to play a vital role at the heart of the office and team.

Key Duties:

  • Office Operations & Facilities
  • Manage the day-to-day operations of two London office locations, ensuring both spaces are well-maintained, fully stocked, and optimised for productivity
  • Oversee supplier coordination, deliveries, and office infrastructure, proactively identifying and resolving any operational issues
  • Guest & Workplace Experience
  • Greet and host external guests, from investors to interview candidates, ensuring a professional and seamless experience
  • Prepare and set up meeting rooms to a high standard, reflecting the firm’s attention to detail and operational rigour
  • Administrative Support & Coordination
  • Provide calendar and meeting support, including interview scheduling and diary management for team members
  • Liaise with internal teams to support smooth execution of tasks across departments, stepping in flexibly as needs arise
  • Culture & Community Engagement
  • Support the planning and delivery of team socials, internal events, and cultural initiatives that contribute to a positive, connected workplace
  • Be an approachable point of contact for day-to-day employee needs, supporting a collaborative and respectful culture

What can you bring to the role?

From 2-4 years experience in an administrative or office manager role in a high-performance setting, ideally from an FCA regulated background

Strong organisational skills, with a calm, solutions-focused approach to problem solving

Excellent communication skills and confidence in engaging with stakeholders at all levels

Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and strong general tech fluency

A team-oriented mindset with a proactive attitude and willingness to go the extra mile

A warm, professional presence and a genuine enthusiasm for supporting others

We recognise how challenging this current job market is for candidates, and Hawkwood are therefore striving to provide the best candidate experience we can. If you are interested in this opportunity, we kindly request that you apply via this LinkedIn advert, as opposed to sending us an email or LinkedIn direct message. We are eager to ensure that each candidate application is considered fairly, and receives a consistent experience. Unfortunately, we cannot ensure this standard if you enquire about a role via email or LinkedIn message, as it falls outside of our established processes.

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