Facilities Administrator

Up to 11.79 PH (DOE) | Temporary - Permanent | Huddersfield

About The Client

Capella Professional is proud to have partnered with one of the fastest-growing and largest retailers in the UK. They pride themselves on delivering sustainability and innovative solutions to all of their clients. As such, we are looking for a competent and highly organised administrator to join our client's Facilities function.

About The Role

The main purpose of this role is to look after both reactive and planned maintenance administration duties across two offices and warehouses.

Specific Responsibilities

• Collaborate with line managers and other team members to prioritise and complete tasks in a timely manner, while ensuring the best possible cost efficiency.
• Reduce the number of outstanding jobs on our online scheduling tool, Trello, by diligently following up and ensuring their completion within the system.
• Respond promptly to internal and external emails, maintaining effective communication.
• File compliance administration documents accurately to ensure regulatory requirements are met and maintain both physical and electronic files.
• Place purchasing orders promptly to ensure timely delivery of required items.
• Collate and log jobs received via email and phone onto our electronic log, ensuring accurate and up-to-date records.
• Allocate jobs to the maintenance team with the support of the Facilities Manager.
• Organise and schedule contractor visits coordinating with external companies as needed.
• Request quotes from contractors, ensuring the best prices are obtained.
• Update our electronic job portal with information from contractors, the maintenance team, and the facilities manager.
• Organise and schedule calls, tasks, meetings, and other activities for the facilities team as required.
  
  

The person

• Competent in typing 60 words per minute.
• Excellent planning and organisational skills to manage multiple tasks and deadlines effectively.
• Strong customer service skills.
• Keen attention to detail to ensure accuracy and precision in all tasks.
• Experience using online scheduling tools such as Trello/Jira for task management (highly desirable)
• A proactive and resilient attitude, displaying a can-do approach to overcoming challenges.
• Strong problem-solving skills and the ability to make informed decisions independently.
• Excellent written and verbal communication skills to convey information clearly and effectively.
• Familiarity with compliance and regulatory requirements in facility management is (highly desirable)
• Proficiency in using Microsoft Office Suite and other relevant software applications.
  
  

If you are used to working in a fast-paced environment have fantastic administration and coordination skills. Capella Professional would like to hear from you today!

Benefits

• Health care cash plan
• Free Parking
• Holiday purchase scheme
• Fantastic career progression
• Staff discount on products
  
  

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