HR Assistant (Maternity Cover)

Staff Benefits At Kibble Learning continues with opportunities for further training, job variety and funded study Healthcare significantly contributes to expenses such as dental treatments, new glasses and contact lenses Money off shopping and events from Blue Light Card, Costco and other partners Discounts are available for childcare through Puddle Lane children’s nursery Immediate access to confidential counselling helps you prioritise self-care Wellbeing perks continue with Cycle to Work and generous holidays About Kibble Kibble supports children and young people (aged 5-26) who have experienced trauma and adversity through residential care, education and mental health services. For more than 200 years, we’ve put young people first and have built a trusted charity with vital services that strive to transform lives, families and communities. When starting a new job at Kibble, you’ll become part of a dedicated staff team who make sure children are happy and safe 365 days a year, 24/7. Whether your role is in care, education, or the corporate side, you’ll help give young people a chance at life.

What is the job Function? Providing generalist support to Senior HR team members and ensuring that all administrative tasks linked to the HR function are up to date on a day to day basis, this also includes supporting with ad hoc projects and initiatives. This is a maternity cover position for a minimum period of 6 months, with the possibility of extension. The anticipated start date is 1 September 2025.

Main Duties To respond to employees and line managers questions in relation to contracts of employment or policy enquiries. To carry out tasks relating to the recruitment and selection process, including placing advertisements for internal and external vacancies, arranging interviews and related tests, providing suitable arrangements for applicants with special needs as appropriate. To deal with all routine correspondence to applicants, including preparation and distribution of job information and advising outcomes to successful and unsuccessful job applicants. To conduct screening interviews and participate in panel interviews as required. To carry out all tasks relating to pre-employment checks, requesting of references, PVG/Disclosure Scotland Checks, pre-employment health questionnaires, right to work, verifying qualifications and professional memberships. To assist in the arrangements for introducing new staff into the company, including participating in staff induction and arranging pre-employment training. To prepare of letters of appointment, contracts of employment and variations to contracts of employment. To liaise with the Payroll and the Learning and Development, to ensure smooth onboarding/offboarding of employees. To record, monitor and report staff absences and resumptions, providing statistics and reports as required. To log and follow up fit notes and return to work interviews. To support investigation, discipline and grievance meetings where required. To maintain and update computerised and manual payroll and HR information systems and ensuring accurate recording of employment, personal, staffing establishment, and payroll information. Ad hoc project work, supporting HR Officer and Senior HR Officer. To maintain an awareness of health and safety at work and to operate a safe working environment for self and others. To undertake any other reasonable task as required by the HR Manager or other senior member of staff.

What qualifications and experience are we looking for ? Ideally qualified to HNC Level in an appropriate discipline, such as human resources or business administration; Previous experience of working within an HR/Admin setting; Strong organisational skills with the ability to manage priorities in a fast-paced, rapidly changing environment; Computer literate with a good working knowledge of Microsoft Packages; Good communication and interpersonal skills; Initiative with good attention to detail; Resilient and positive attitude to change and ambiguity; Tact, discretion and an understanding of the importance of confidentiality in the work of the HR Office.

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