Band: 6

Location: Belfast

Hours: 37.5 hpw: 8.45am - 5pm, Monday to Thursday and 9am - 4pm on Friday

Duration: 6 months

Pay:

PAYE: 17 per hour

PAYE inclusive of holiday pay: 19.10 per hour

Umbrella: 22.00 per hour

Summary

To support the Facilities Manager in a range of Building, Mechanical & Electrical operational maintenance services across the Trusts Estate, in the delivery of a 'fit for purpose estate, to ensure compliance with relevant legislation and regulations, and supports the effective and efficient delivery of the Trusts Estate function.

Responsibilities

• To support the Facilities Manager in the management of Estates Maintenance Contracts / Contractors to provide an effective Estates / Facilities management Service that will deliver an estate that is safe, and 'fit for purpose , in line with operational needs.
• To work with managers and contractors to ensure compliance with the relevant statutory obligations including health and safety and environmental legislation, in the delivery of an effective estates management service.
• To proactively assist in the delivery of major and minor works projects, reactive, remedial and planned maintenance programmes in a cost effective, structured and timely fashion.
• To ensure compliance with financial and procurement rules and ensure good governance in the estates budget and management of contractors.
• To enable the organisation to deliver its statutory and regulatory requirements including the delivery of planned, preventative and reactive maintenance programmes to address the issues in the estate.
• To liaise with suppliers and service providers to ensure that they meet performance of facilities related service level agreements and a range of maintenance contracts.
• To be responsible for promoting, upholding and implementing all policies, plans and procedures and those relating to legal requirements such as equality, health and safety, data protection and freedom of information, etc.
• To ensure effective working relationships with key internal stakeholders including Heads of departments, Area Managers, Station Officers and Supervisors, other relevant line managers and employees throughout the Trust and representative bodies as required.
• To ensure effective working relationships with a wide range of external partners including DoH, Health Estates, BSO PaLS, Building Control, Planning, Legal Services, Land & Property Services etc. as required.
• To maintain facilities related databases using a range of CAFM software packages.
• To undertake any other duties which may be assigned to meet organisational need and the change agenda and which are reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined.
• To ensure utilities conservation and maximise energy efficiency for the future.
• To deliver the estates function in line with the Corporate Environmental Management Framework to ensure facilities are being managed in a consistent manner, meeting the Operational needs of the Trust.
• To undertake surveys to identify works packages e.g. refurbishment schemes, building fabric, mechanical and electrical upgrades, fire alarm installations etc.
• To undertake estates related project work as directed by the Facilities Manager using the principles of good project management.
• To contribute to the performance of the team by achieving objectives in line with service level agreements, or equivalent, ensuring that maximum benefit is derived from the service provided.
• To manage and monitor facilities performance against agreed KPIs and milestones.
• To assist with the preparation of business cases, tenders and quotations in line with financial and procurement regulations, policies and procedures and corporate timescales.
• To manage and monitor capital and revenue expenditure against allocated budgets.
• To undertake the duties in such a way as to enhance and protect the reputation and public profile of the organisation

Essential Criteria

• Possess a HNC level qualification in a relevant subject e.g. Energy and Building Services Engineering; Facilities Management; Surveying, Construction in the Built Environment etc
• Have at least 5 years relevant experience within the Construction Industry, Facilities / Estates management role.

• Demonstrable experience of managing and delivering effective solutions for a facilities/estates function in 2 of the following 3 areas:
  • Building, Surveying and Maintenance
  • Mechanical Engineering Services
  • Electrical Engineering Services

Desirable Criteria

• Possess a qualification in Health and Safety such as the NEBOSH Certificate.
• Have experience of working within the Health Sector, local government or wider public sector.
• Demonstrable experience in the use of CAD architectural drawing software
• Demonstrable experience in the use of CAFM software